Reasons for upgrading to an Electronic Document Management System (EDMS) are:

  • increase in the volume of documents;
  • different geographical locations of employees working with the documents;
  • lack of transparency in document processing;
  • lack of analytical insight required for management decisions to optimize workflow.

VoiceLink workflow and contract management solution is capable of processing the following types of documents:

  • incoming documents;
  • outgoing documents;
  • internal documents;
  • internal regulations;
  • contracts.

It also allows you to automate the following tasks:

  • maintaining an organizational chart;
  • working with document revisions;
  • batch scanning;
  • tracking acting (temporary) appointments;
  • sending email and text notifications;
  • analytical reporting.

EDMS has a number of business advantages. They include:

  • Quick decision-making and implementation: the information is quickly conveyed to various management levels, decreasing the time it takes for a document to be drafted and approved.
  • Higher transparency and manageability: decisions are made, implemented and controlled in an automated fashion, and statistical tools are used to make performance reports and control performance discipline.
  • Easier collaboration of various company divisions: all of them share a single EDMS.
  • Quicker document approval: documents are automatically forwarded to relevant persons.
  • Lower risk of loosing documents: EDMS is capable of tracking the location of the originals.
  • Reliable current data for decision makers: a single electronic document repository with streamlined document management procedures can encompass a number of separate companies.
  • Quicker access to documents and related data: EDMS supports attribute and full-text search within electronic documents.
  • Lower labour intensity, operating costs and time costs: some paper documents are replaced with electronic ones, thus lowering labour costs of making copies and delivering paper documents.
  • Harmonization and standardization of forms and document management protocols across various companies.